Ever wished your WooCommerce store could handle customer quotes instead of just taking orders with fixed prices?
If you sell in bulk, offer wholesale discounts, or deal with custom products, using fixed prices for everything may not work. That’s where a WooCommerce Request a Quote feature can change the game.
In this post, we’ll show you exactly how to add a request a quote option to your store—step by step. We’ll also explore why it matters, who should use it, and which plugins can make the process smooth and stress-free.
Let’s dive in.
Why Add a Request a Quote Option in WooCommerce?
Adding a WooCommerce Request a Quote option allows your customers to negotiate prices, ask for special rates, or submit inquiries for custom orders. This is especially useful for:
- B2B stores where pricing often depends on quantity, delivery, or customer type
- Wholesale businesses offering flexible pricing
- Customized or made-to-order products that don’t have a fixed price
- Service-based products where pricing is based on client requirements
If you’re running any of these types of businesses, giving customers the ability to request a quote adds a personal touch and builds trust.
How It Works: The Basics of a Request a Quote System
In a regular WooCommerce store, customers add products to their cart, check out, and pay. But with a WooCommerce Request a Quote setup, the process looks a little different:
- Customers click an Add to Quote button instead of Add to Cart
- They fill out a simple form to describe what they need
- You receive their request in the backend
- You respond with a custom offer
- If the customer accepts, they can convert the quote to an order and complete the purchase
This much more personal and flexible buying process is great for customers and store owners.
When Should You Use a Request a Quote Feature?
Not every store needs a quote system. But here are some clear signs your business could benefit from it:
1. You sell in bulk or wholesale
If your pricing changes based on quantity or the buyer, fixed prices may not work. Let customers reach out to you directly.
2. You sell custom or made-to-order items
When no two orders are the same, setting one price is impossible. A quote form helps collect the details you need to give an accurate price.
3. You want to hide prices from the public
Some stores prefer not to show prices, especially if they deal with competitive or fluctuating markets.
4. You want to build stronger customer relationships
A quote process gives you the chance to talk with your customer before a sale, which can improve trust and loyalty.
Best Plugins to Add WooCommerce Request a Quote
Let’s look at some of the top plugins that make it easy to add a WooCommerce Request a Quote feature to your store. These tools save you from having to code anything yourself.
1. Request a Quote for Price by Extendons
WooCommerce Request a Quote by Extendons is a feature-rich and user-friendly plugin made specifically for WooCommerce. It lets you replace the default Add to Cart button with an Add to Quote button on selected products or categories.
Key Features:
- Show the quote button to all users or specific user roles
- Hide product prices and the Add to Cart button
- Let customers submit quotes with a customized form
- Admin can manage and reply to quote requests easily
- Convert accepted quotes to orders
- Add reCAPTCHA to prevent spam
Why We Recommend It:
This plugin is perfect for B2B stores, wholesalers, and stores selling personalized items. The backend interface is clean, and the flexibility it offers is unmatched.
2. YITH WooCommerce Request a Quote
This is another solid option. YITH is a popular WooCommerce plugin developer known for its clean design and reliable features.
Key Features:
- Replace Add to Cart with Add to Quote
- Users can request a quote from their quote list
- Admin can accept, reject, or adjust quotes
- Option to hide prices for specific products or users
Why We Recommend It:
YITH has a polished interface and works well if you’re already using other YITH tools in your WooCommerce store.
3. NP Quote Request WooCommerce
If you want something simple and lightweight, this plugin is worth a look.
Key Features:
- Create a quote form for selected products
- Receive quotes as WooCommerce orders or email notifications
- Basic styling and field customization options
Why We Recommend It:
It’s a good entry-level tool for smaller shops that just need basic quote features without too many extras.
How to Set Up a WooCommerce Request a Quote Feature
Let’s walk through the steps using the Extendons Request a Quote for WooCommerce plugin as an example. This plugin is beginner-friendly and powerful.
Step 1: Install and Activate the Plugin
Download the plugin from the Extendons website or from your dashboard and activate it like any other WooCommerce extension.
Step 2: Configure Quote Settings
Once activated, go to WooCommerce > Request a Quote. You’ll find four main tabs:
1. Quote Requests
View and manage customer requests here. This is your control panel for quote management.
2. Quote Rules
Create rules to define where the Add to Quote button should appear. You can apply it based on:
- User roles (guests, logged-in users, specific roles)
- Specific products or categories
- Product stock status (show or hide for out-of-stock items)
3. Quote Form
Build a custom form to collect customer details. You can add fields like:
- Name
- Email
- Quantity
- Special requirements
Choose from various field types like dropdowns, checkboxes, or date pickers.
4. Settings
This tab lets you:
- Style the quote buttons
- Set email notifications for admins and customers
- Enable reCAPTCHA for spam control
- Control what information appears in the quote (price, offered price, etc.)
Step 3: Customize and Test
Customize button colors and labels to match your store design. Then, test the process from both the customer and admin sides to make sure everything works smoothly.
Benefits of Adding a Quote Option to WooCommerce
Still wondering if it’s worth the setup? Here’s how a WooCommerce Request a Quote feature can boost your store:
- Boosts engagement: Customers feel more involved in the buying process
- Improves conversions: Some customers need to ask before they buy
- Simplifies bulk pricing: No more one-size-fits-all pricing
- Keeps prices private: Useful for competitive industries
- Better customer service: Build relationships with pre-sale communication
Real-World Use Case
Imagine you run a print shop. You offer banners, business cards, and T-shirts, but prices vary based on size, material, and quantity.
Instead of setting hundreds of price combinations, you let customers request a quote with their exact needs. You respond with a custom offer, and when they accept it, they convert it to an order. Simple, smooth, and tailored.
Frequently Asked Questions
How do I install a quote request plugin?
You can install a plugin like Request a Quote for Price by Extendons by uploading the zip file in your WordPress dashboard under Plugins, then activating it.
Can I use this for only some products?
Yes, most plugins including the one from Extendons let you show the quote button on selected products or categories.
Can I hide prices from guests?
Absolutely. You can choose to hide prices and show the quote button only to logged-in users or specific roles.
Will customers get notified when I respond?
Yes. With plugins like Extendons, you can send automated emails when a quote is received, accepted, declined, or converted to an order.
Is this suitable for service-based businesses?
Definitely. If you offer services that vary in cost based on customer needs, the WooCommerce Request a Quote feature is perfect.
Final Thoughts
Adding a WooCommerce Request a Quote option is one of the smartest moves for stores that deal with bulk, custom, or wholesale orders. It makes the buying process more flexible, personalized, and human.
With plugins like Request a Quote for Price by Extendons, you don’t need to code or hire a developer. You get full control over how the quoting system looks and works, all within a few clicks.
Whether you are running a B2B store, a custom service site, or just want more control over your pricing, this feature can help you build stronger relationships and close more sales.